25 February 2019

Clappit - Podcast - 05 - Access control first part





Good morning! Happy Tuesday to everyone, welcome back to our channel, good morning from Clappit and Stefano.
As anticipated last week at the end of the previous appointment, where we were at the entrance gates after the trip inside the venue.


We'll talk about a fundamental and essential aspect for an event: access control.
So for all the organizers, I recommend access control, whether it be for entertainment events subject to fiscal legislation, or for business events.
Any type of event where we have to enter an audience in the safest, fastest way and comfortable as possible.


We also see what are the commitments that are imposed by the fiscal legislation, so let's start immediately because there are so many things to say, we should use as well as several podcasts to talk about access control, because it is really essential to know better the procedures related to this critical moment of the live event.

The first thought connected to access control is verifying the authenticity of the ticket, it is clearly one of the great problems of all the time: fake tickets.
Tickets now can be of different types, so there are tickets that can be printed at home, dematerialized tickets that are loaded on a card or a smartphone.
We will dedicate a specific podcast to talk about the type of tickets, and how they are sent to the viewer.

Regarding access control, the important thing, the first important and fundamental rule that imposes fiscal legislation is: when an organizer decided to sell even one ticket, to give an example to stress the concept, even just a ticket that can be printed at home, it will need a certified access control to check all the tickets sold.
So, again, if you decide to sell even a single ticket that can be printed at home, the organizer will need certified access control to control all the tickets sold.

This is one of the first basic rules that an organizer must know when deciding to use this kind of ticket.

It is clear that the online sale has encouraged the spread of access control, for example in Clappit we use a very common Android smartphone connected with Bluetooth to a QR code or bar code reader, we can read clearly also from the monitor, in case of extreme necessity. We can read under conditions of sunlight rather than under lower visibility conditions as often happens during night time and evening events.

About access control, I also want to give a hint to the final viewer, is a concept that we have already expressed on our site because we have often seen in social media, which are moved in the grip of enthusiasm, completely understandable, the purchase of a ticket much awaited, tickets more than anything else tickets with visibility in the QR Code or barcode.
In the case of a ticket that can be printed at home, I recommend you to be very careful because when the first valid barcode is read in a phase of access control, the customer enters and all those who will present the same code bars will not enter.
So, be careful, unless there are particular cases of control, very accurate and nominal with a document.

Let's talk a bit about some positive aspect of access control because otherwise, it seems like a lot of effort, but on the other hand.
Access control is also a very useful tool for different aspects.

Surely for the public, for the viewer, is a great, excellent way to avoid queues at the ticket office, if there are still tickets available, the queue even at the entrance directly.
If the access control has been configured in the right way, you can make a slight tail, a flowing tail, a moving tail, a tail that is not heavy, it is not long.

We must always remember that, now, there are also a lot of security controls.
Consider that, for example, with our access control system a person can validate something like 700 entry titles per hour.

This also clearly contributes to the first level of appreciation from the participants who are already happy to access quickly and comfortably to the event purchased.

An advantage for the organizer is certainly that he can have a whole series of data and graphs if the access control provides this functionality.
Our access control system provides this kind of information because it is very important to know how the flow of the public took place in the event, which stations have performed the most, which are the gates that have performed less.

How was this distribution, how much time all the tickets were checked, how the ticket check progresses, how many people have entered, how many people are still waiting?
These are all important numbers, both during the control phase and after, when the event is closed. 

Here, for example, I remember a very important event in which we had to check what were not tickets, but it was still a reading of codes.
When the Pope has celebrated a Mass in Monza park and has gathered something like 500,000 Christians and we, in collaboration with a company from Monza, have been entrusted with managing the whole flow of buses, cars, shuttles.
Even if it was not a ticket to a frivolous event, it still imposed a level of security I could say extraordinary considering the type of event.

To return to the fiscal ticket, there is another way to check tickets that are made with physical turnstiles.
They are usually installed in large venues, there are different types of turnstiles, they are also equipped with readers for barcodes, QR Code, RFID.
They also must be certified, so the ticket office must certify either a turnstile with its own reader, or it must be integrated with a supplier of turnstiles for ticket reading.
What happens instead when the organizer decides to sell the tickets for his event through more than one ticket office.

In this case, the organizer must identify one of the ticketing systems such as the one in charge of managing access control.

Here this opens up a bit to other speeches that refer to another podcast because already the many information given today are enough to have a first glance, a first overview about access control and what are just the white list will speak in the next appointment with access control.

On the other hand, the next podcast will be dedicated to how to set up the ticket office, then the sales point and therefore also the access control to the vehicle. So, from the organizer's point of view it is very interesting because he has to make available a whole series of requirements together with the venue available to the ticket office, in order to sell and check tickets on the day of the event, then another podcast from do not miss out on all event organizers

For today, however, it may be enough, I give you an appointment as always next Tuesday at nine in the morning, a warm greeting from Stefano and Clappit.

Listen to all Clappit podcasts on Anchor or from your favorite platform.

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